Data Scope in Merchandise Plan

We’re excited to introduce Data Scope, a powerful new way to control data visibility across Toolio!
What is Data Scope?
Data Scope defines which subset of your product hierarchy (Eg., Division → Department → Class
) a user can access.
It ensures users only see and work with data that’s relevant to their role — improving both security
 and efficiency
.
Key Highlights
Granular Access Control – Define visibility by Division, Department, or Class (up to Level 3).
Hierarchical Filters – Departments must belong to a selected Division, ensuring consistent hierarchy access.
Flexible Assignment – Apply Data Scope at the Role
 or User
 level:
Role-Level Scope:
 Default for all users with that role.
User-Level Scope:
 Overrides the role’s scope when defined.
Admin Management – Only Admins can create, edit, and assign scopes underOrganization Settings → Data Scope
.
Available Now in MFP
Data Scope is currently supported in the Merchandise Planning (MFP) module. All MFP actions — reconcile, seed, merge, etc.
 — automatically respect the user’s defined Data Scope. Support for other modules is coming soon.
Migration Details
During rollout, all roles start with an “All
” Data Scope (full access).
Admins can then:
Restrict role-based scopes, or
Assign specific user-level scopes as needed.
Example Scenarios
Planner Role: Planner Permissions + Data Scope = Women
Allocator Role: Allocator Permissions + Data Scope = Men > Clothing > Bottoms
You can read more Data Scope and User Management in general here on the Help article.